Features
A complete retail POS, from the till to the back office
Here's what TopTill POS does today, explained for shop owners.
Checkout
A fast, barcode-first till screen your cashiers can learn in minutes.
- Scan barcodes or search products by name or code
- Quick buttons for items without barcodes
- Cash, card and split cash + card payments, with change calculated
- Receipt printing on thermal receipt printers
- Cash drawer opens when it should
- Suspend a sale and recall it later
- Discounts and price changes need manager approval
Stock & Purchasing
Know what you have, what's moving and what to order.
- Product catalogue with barcodes, product codes, categories and VAT classification
- Every stock change is recorded as a stock movement
- Receive supplier deliveries into stock, with supplier invoice and VAT details
- Stock adjustments with a recorded reason
- Reorder levels and replenishment suggestions
- Suppliers and purchase orders
- Built to handle large catalogues
Multi-Till
Add tills without adding separate databases.
- One Main PC holds the store database and back office
- Till PCs connect to the Main PC over your shop's local network
- Each Till PC is paired and approved before it can trade, and can be removed
- All tills share the same products, prices and stock
- Checkout uses the shop network, not the internet
Till PCs depend on the Main PC and the shop network. If the Main PC is off or the network is down, Till PCs cannot sell until it is back.
Cashier & Shift Control
Clear accountability for every till and every rand.
- Employees with roles, so cashiers only see what they need
- Shifts opened with a float and closed with a cash-up
- Expected cash versus counted cash, with the variance shown
- Sales, refunds and cash-ups tied to the cashier and till
- Manager approval for sensitive actions
Customers, Member Pricing & Lay-buys
Reward regular customers and offer lay-buys properly.
- Customer records and member cards
- Member prices and member promotions at the till, with savings shown
- Lay-buys with deposits, payments and collection (on the Main PC)
- Lay-buy money kept separate from retail sales in reports
Returns & Refunds
Refunds that are controlled and easy to trace.
- Refunds against the original receipt
- Cash, card or split refunds
- Manager approval before money goes out
- Returned items can go back into stock
- Protection against the same refund being processed twice
Reporting
The numbers you need to run the shop, on the Main PC.
- Today's sales, sales trends and cash / card tender summaries
- VAT summary, with VAT captured on every sale
- Profit and financial summaries where product costs are recorded
- Cashier performance and member sales
- Transaction and receipt history, including refunds and lay-buys
Owner Portal
Check on your stores from your phone, wherever you are.
- Today's sales, transaction count, average basket and refunds
- Tap Transactions to see every sale for the day, then open any invoice
- Items, quantities, prices, payment method, till and cashier for each sale
- Tills, cash-ups, staff and product performance
- Several stores in one place
- Installs on your phone's home screen
The Owner Portal shows figures your Main PC has sent. When the shop's internet is down, the shop keeps selling and the figures catch up when it is back.
Backup & Recovery
Your trading history is the business — protect it.
- Automatic backups of the store database
- Manual backups whenever you need one
- Restores are checked before they are used
- A recovery backup is made before a data migration
Data Migration
Move your existing product catalogue across instead of starting from zero.
How data migration works- Import from CSV, XLSX (Excel) and DBF files
- Map your old fields to TopTill fields, and save the mapping for next time
- Everything is validated before it is imported
- Opening stock can be brought across when the old stock figures are reliable
See how TopTill fits your store
Tell us how you trade today and we'll show you what TopTill can do for you.